| SHiP Secretariat Team Anna Barbut Office 21/1-059 |
Opening
hours Monday to Friday 8h30 to 12h30 - 13h30 to 17h30 You can contact us + 41 22 766 91 63 ship.secretariat@cern.ch |
Useful links: Users' Office Departmental Secretariat Housing / foyer services Windows services Host States Relations Service |
| ADMINISTRATIVE FORMALITIES | |
| REGISTRATION & MEMBERSHIP | |
| External
participant status (working remotely from the
institute) Registration for new members The Team Leader or deputy fills the dedicated EDH document. It will be sent to the new member to complete additional information and attach the identity document. The Team Leader or deputy will received the document for final validation. Help page |
USER
status (working physically at CERN) New registration The Team Leader or deputy fills the dedicated EDH document. It will be sent to the new member to complete additional information and attach the identity document. The Team Leader or deputy will received the document for final validation. Help page Modification in the CERN database (Change of institute, experiment, percentage of presence) You need to update your User contract, see the contract and modification and extension dedicated page. For more information, check the users office website |
| CERN contracts Limited-duration contract, Fellows, Doctoral Students, Technical students, COAS, PJAS, SASS. |
New members
New members are welcomed to the collaboration, and are asked to note the rules that are summarised in this letter from the Spokesperson. |
| OFFICIAL INVITATION | KEY REQUEST |
| You need to request an invitation letter, please visit our dedicated website LHCb Secretariat Invitation Letters. | Please send us an email to enable us to generate the key request. |
| DOSIMETER | |
| You need to obtain a dosimeter, please visit the dedicated webpage Obtain a dosimeter | If you need further information on dosimetry service at CERN, you can consult the dosimetry service FAQ or contact us. |
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| EVENTS & TRAVELS | |
| ON SITE EVENTS | OFF SITE EVENTS |
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Conference room bookings
We can book conference rooms either for spontaneous or regular meetings. |
Duty travels You will find all information HERE |
| Indico We can take care of the creation of your meetings or events on Indico. |
Assistance Before or during your duty travel you can contact the assistance for information or help. You will find all information HERE. |
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| DOCUMENTATION | |
| PUBLISHING FAQ | |
| If you have any query about documentation, see the dedicated SHiP twiki page. | |
| COMPUTING | |
| Computing account | |
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You need computing account Please refer to the Registration & Membership section, in the paragraph External participant registration. |
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| You're computing account is not
working Contact us to ensure your contract and/or participation are still valid. |
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| ACCESS TO UNDERGROUND EXPERIMENTAL AREA | |
| Here
is the complete list of needs for ECN3: • Online course Radiation protection - Awareness (https://lms.cern.ch/ekp/servlet/ekp?PX=N&TEACHREVIEW=N&CID=EKP000040639&TX=FORMAT1&LANGUAGE_TAG=en&DECORATEPAGE=N) • Online course Radiation protection - Supervised Area (https://lms.cern.ch/ekp/servlet/ekp?PX=N&TEACHREVIEW=N&CID=EKP000043170&TX=FORMAT1&LANGUAGE_TAG=*ALL*&DECORATEPAGE=N) • Request dosimeter (https://dosimetry.web.cern.ch/dosimeters/how-obtain-dosimeter) • Online course CERN Beam Facilities (10042) (https://lms.cern.ch/ekp/servlet/ekp?PX=N&TEACHREVIEW=N&CID=EKP000040585&TX=FORMAT1&LANGUAGE_TAG=en&DECORATEPAGE=N) • Valid access "ECN3 : ECN3 experimental hall", request in EDH with " participating to SHiP experiment" as motivation (https://apex-sso.cern.ch/pls/htmldb_edmsdb/f?p=ADAMS3:ACRQ:12181757640952:::::) • Safety shoes and helmet In addition, an IMPACT must be filled and approved (https://impact.cern.ch/) requesting access to location "900 (ECN3), access point YDA01=ECN3|X". Contact the SHiP technical coordination for this (Richard.Jacobsson@cern.ch or Pablo.Santos.Diaz@cern.ch). |
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