CERN — The European Laboratory for Particle Physics

SHiP Secretariat Team

Amelie Caillet
Nathalie Grüb
Cindy Denis

Office 2/1-051
 Opening hours
Monday to Friday
8h30 to 12h30 - 13h30 to 17h30

You can contact us
+41 22 767 92 78
ship.secretariat@cern.ch
Useful links:

 Users' Office
Departmental Secretariat
Housing / foyer services
Windows services
Host States Relations Service

ADMINISTRATIVE FORMALITIES
REGISTRATION & MEMBERSHIP
External participant registration
You are working from your institute and you need computing account and access to LHCb ressources.
Please provide us with your
SHiP registration form filled and signed by the team leader (or deputy) of your institute, together with a valid ID Card or passport.
User
You are planning to come at CERN in a near future, follow carefuly the Registration procedure of the Users office.
You need to update your User contract, see the contract and modification and extension dedicated page.
For more information, chek the users office website
CERN contracts
Limited-duration contract, Fellows , Doctoral Students, Technical students, COAS, PJAS, SASS.
New members
New members are welcomed to the collaboration, and are asked to note the rules that are summarised in this letter from the Spokesperson.
OFFICIAL INVITATION KEY REQUEST
You need to request an invitation letter, pelase visit our dedicated website LHCb Secretariat Invitation Letters. Please send us an email to enable us to generate the key request.
DOSIMETER
You need to obtain a dosimeter, please visit the dedicated webpage Obtain a dosimeter If you need further information on dosimetry service at CERN, you can consult the dosimetry service FAQ or contact us.
EVENTS & TRAVELS
ON SITE EVENTS  OFF SITE EVENTS
Conference room bookings
We can book conference rooms either for spontaneous or regular meetings.
Duty travels 
Page restricted to LHCb/SHiP team members
Indico
We can take care of the creation of your meetings or events on Indico.
Assistance
Before or during your duty travel you can contact the assistance for information or help. You will find all information HERE.
DOCUMENTATION
PUBLISHING FAQ
If you have any query about documentation, see the dedicated SHiP twiki page.
COMPUTING
Computing account
You need computing account
Please refer to the Registration & Membership section, in the paragraph External participant registration.
You're computing account is not working
Contact us to ensure your contract and/or particpation are still valid.